Reporting to the Fund Development Team, assist in managing various administrative tasks related to our fundraising efforts.

• Prepare thank-you letters and cards to donors to express appreciation for their contributions
• Conduct research to create potential donor request lists
• Ensure timely and accurate delivery of acknowledgment materials to donors
• Track donor acknowledgements and contacts in donor management system
• Assist in maintaining a donor management system
• Assist the FD Team in day-to-day activities

•        Assist with establishing, monitoring, coordinating and implementing the organization’s administrative policies for Afiwi Groove School.
•        Track and monitor student absences.
•        E-mail/telephone correspondence with parents, schools and community organizations and answering basic inquiries (i.e. registrations, performances/bookings)
•        Maintain overall contact lists for staff & board member
•        Filing & Photocopying
•        Issue thank-you letters/ cards to donors, schools and festivals and event planners.  
•        Manage calendar and schedule meetings (ie. workshops, executive board meetings, department meeting)
•        Preparing all required documentation for
•        Attend Board and Instructor meetings on an as needed basis
•        Mailings
•        Scanning and backing up documents
•        Other duties as assigned by Management.
•        Print attendance sheet for teachers and administer their hours
•        Administer dance studio database. Charge accounts of parents who are late with payments
•        Update parents and student profiles.
•        Generating mailing lists for new student campaigns, mailings, newsletters, event and concert invitations
•        Ensure digital and print materials are available for distribution.
•        Generate contracts for  printing and  mailing
•        managing correspondences and invoices through Quick Books
•         Processing debit/credit card payments at the studio
•        Upload receipts and expense into Quick Books or send to the accountant.

Act as the first point of contact for visitors and guests to the office * perform clerical tasks including reception, answering phones, greeting clients and visitors to the the office, and assist with financial data entry.

Complete health screening with clients, families and visitors to the centre * provide a friendly welcome and provide answers to general inquiries in a courteous professional manner